Polish genealogy research, done in Poland, delivered in 14 days
We find the birth, marriage and death records of your Polish ancestors, read them in Polish, Russian, Latin or German, and send you an English report with every source linked. Fixed prices. No hourly billing.
What we do
Find the records
We search Polish indexes and scanned parish and civil registers for your ancestor, their parents and their siblings, including spelling variants of the surname.
Read and translate them
Records from the Russian partition are in Russian, Galician records in Latin, Prussian records in German. You get a transcription summary and an English translation of each one.
Prepare your document orders
You receive a list of the certified copies worth ordering, the archive or registry office that holds each record, and ready-to-send request letters in Polish.
Searching for records to confirm Polish citizenship by descent? We locate and document the Polish vital records your application relies on. We are an independent research service, not a government office and not a law firm.
Pricing
Prices are in US dollars and fixed. Start with the Records Check: its fee is credited toward any report you order within 30 days.
Records Check
Delivered in 3 business days.
- We test whether records for your ancestor exist in indexes and online scans
- You get the records we spotted and an honest view of what a full search can find
- Credited toward a report
Family Records Report
Delivered in 14 days.
- One family line, up to three generations
- Every record found, with English translation and source link
- Family tree chart and a list of open questions
- Document order list with request letters in Polish
Citizenship Document Search
Delivered in 14 to 21 days.
- Everything in the Family Records Report
- Focused on the ancestor who left Poland and the chain of records down to their children
- Search for supporting evidence: residence, military and population registers where available
- Evidence summary you can hand to your lawyer
Add-ons
| Service | Price | Notes |
|---|---|---|
| Certified copy retrieval | $95 per document | We order it from the archive or registry office and mail it to you. Official fees and postage are charged at cost. |
| Additional family line | $350 | For example your grandmother's side, added to an existing report. |
| Translation of a record you already have | $35 per record | From Polish, Russian, Latin or German into English. |
| Rush delivery | $200 | Report in 7 days, when the records are online. |
What we need to find your ancestors
You do not need everything on this list. One person born before about 1925, with a rough year and a rough place, is usually enough to begin.
Essential
- Full name of the ancestor, with any spellings you have seen
- Approximate year of birth
- Any place name: village, town, parish, county or region
Very helpful
- Names of parents, spouse or siblings
- Religion: Roman Catholic, Jewish, Greek Catholic, Lutheran, Orthodox
- Year of emigration and where they settled
Documents worth sending
- Ship manifest or naturalization papers
- Old passports, military papers, baptism or marriage certificates
- Letters or photos with place names or dates
If your ancestor was born after about 1925
Polish law keeps birth records closed for 100 years and marriage and death records for 80 years. These newer records sit in civil registry offices and are released only to the person, their close family or someone holding their power of attorney. We cannot search them online, but we can prepare the request letters for you or order them on your behalf with a signed power of attorney.
How it works
Tell us what you know
Send the form below. We reply within 2 business days with questions or a go-ahead.
Records Check
For $49 we test the indexes and tell you what a full search is likely to find.
Research
We search, read and translate the records, and follow the family back generation by generation.
Your report
You receive a PDF report, the record images or links, and your document order list.
How we work with records
- We use AI-assisted tools to search indexes and prepare first readings of handwritten records. A human researcher checks every key record before it goes into your report.
- Any word or date we cannot read with confidence is marked as uncertain. We never fill a gap with a guess.
- Every statement in the report points to its source: archive, parish, year and record number.
Terms of service in plain English
| Price | Fixed and agreed in writing before work starts. Official archive and registry fees and postage are passed on at cost, with receipts. |
|---|---|
| Payment | In full when you order, by card or bank transfer. You receive an invoice. |
| Delivery time | 3 business days for a Records Check. 14 days for a report when the records are online. When a record must be ordered from an archive, we tell you the expected wait before you decide. |
| Refunds | If a report finds no record for your family line, we refund the report fee minus the $49 Records Check. Once research has produced records, fees are not refundable. |
| Accuracy | We report what the records say and mark uncertain readings. If you find an error in our reading, we correct the report free of charge. |
| Not legal advice | We are researchers, not lawyers. We do not assess citizenship eligibility, file applications or guarantee any decision by Polish authorities. |
| Your privacy | We use your family information only for your research. We do not publish or sell it. Data about living people is handled under EU data protection law (GDPR), and we delete your file on request. See the privacy policy. |
| Contact | By email, in English. We answer within 2 business days. |
Privacy policy
Last updated: 11 November 2026. This policy explains what we do with the information you send us.
| Who we are | Find Polish Ancestors is an independent genealogy research service based in Poland. It is owned and operated by Tomasz Dźwigoń – Usługi Managerskie, Regów Nowy 25, 26-920 Gniewoszów, Poland, tax number (NIP) 6423002558. This business is the controller of the personal data described here. Contact for all privacy matters: hello@findpolishancestors.com. |
|---|---|
| What we collect | Your name and email address. The family information and documents you choose to send: names, dates, places, religion and relationships of your ancestors and relatives. Messages we exchange. Billing details needed for an invoice. We do not receive or store your card number. Payments are handled by our payment provider. |
| Why we use it | To answer your enquiry, prepare a quote, carry out the research you ordered, deliver your report and order documents on your behalf. To issue invoices and keep accounting records as Polish law requires. We do not use your data for advertising and we do not send newsletters unless you ask for them. |
| Legal basis | Steps taken at your request before a contract and performance of the contract (GDPR Article 6(1)(b)). Legal obligations for tax and accounting (Article 6(1)(c)). Our legitimate interest in answering questions and defending legal claims (Article 6(1)(f)). Your explicit consent where you send information that reveals religion or ethnic origin of a living person, including yourself (Article 9(2)(a)). |
| Living and deceased people | Most of our research concerns people who died long ago. Data protection law does not cover them. Please send information about living relatives only when the research needs it, and only if you are entitled to share it. |
| Who sees it | Our researchers, including an external specialist who verifies readings of old handwriting. Service providers who work for us under contract: website hosting, email, payment processing and AI software used to search indexes and prepare first readings of records. Archives and registry offices, when we order a document for you. We never sell your data and never publish your family information. |
| Transfers outside the EU | Some of our providers process data in the United States or other countries outside the European Economic Area. Where they do, the transfer relies on safeguards allowed by the GDPR, such as standard contractual clauses or an adequacy decision. |
| How long we keep it | Enquiries that do not become an order: 12 months. Research files and reports: 3 years after delivery, so we can answer follow-up questions, unless you ask us to delete them sooner. Invoices and accounting records: 5 years from the end of the tax year, as Polish law requires. |
| Your rights | You can ask for a copy of your data, have it corrected or deleted, restrict or object to its use, receive it in a portable format and withdraw consent at any time. Write to the address above and we will answer within one month. You can also complain to the Polish data protection authority (Prezes Urzędu Ochrony Danych Osobowych, uodo.gov.pl) or to the authority in your own country. |
| Automated decisions | We use software, including AI tools, to help with research. We do not make decisions about you by automated means. A person reviews every report before it is sent. |
| Cookies | This website sets no tracking cookies and uses no advertising trackers. |
| Children | Our service is for adults. We do not knowingly collect data from anyone under 18. |
| Changes | If we change this policy, we will post the new version here with a new date. |
Frequently asked questions
Do I need to know the exact village my ancestor came from?
No, but the more precise the place, the better the result. A town, parish, county or even the partition (Russian, Austrian or Prussian) is a workable start. The Records Check tells you whether we can locate the place before you pay for a full report.
Which Polish records can be searched online?
Most indexed and scanned records cover people born before about 1925. Polish law keeps birth records closed for 100 years and marriage and death records for 80 years. Newer records are held by civil registry offices and are released only to family members.
Can you read records written in Russian, Latin or German?
Yes. Records from the Russian partition after 1868 are in Russian, Galician records are usually in Latin and Prussian records in German. Every record in your report comes with an English translation, and any word we are not sure of is marked.
Do you help with Polish citizenship by descent?
We find and document the Polish records that a citizenship confirmation relies on. We are not a law firm, we do not give legal advice and we cannot promise an outcome. For the application itself you may want a licensed Polish lawyer.
My family was Jewish. Can you still help?
Often yes. Many Jewish vital records from Polish towns survive and are indexed, but losses during the Second World War were severe in some places. The Records Check will tell you what exists for your town.
My ancestors came from a place that is now in Ukraine, Belarus or Lithuania. Is that a problem?
Part of those records is kept in Polish archives and can be searched from here. The rest is held abroad and may be out of our reach. We tell you which case applies after the Records Check.
What happens if you find nothing?
The Records Check exists to answer that question for $49 before you commit. If a full report locates no record for your family line, we refund the report fee minus the $49 check.
Start your search
Tell us about one ancestor. We reply within 2 business days. Nothing is charged until you approve a quote.
Prefer email? Write to hello@findpolishancestors.com